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The Accounts Receivable
programs are an open item system designed to perform customer
charge tracking and customer statement printing.
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Auto
interface of charges from the front desk
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Interactive
cash and miscellaneous transaction
entry
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Statements
- all or selectively
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Interface
to Daily Report system
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Auto-generation
of recurring charges
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Reports
Manual posting routines
are provided to enter invoices, adjustments and payments.
Open invoices are
retained for reports and inquiry until all the transaction
amounts for an invoice are equal to zero (paid off) and the month
end routine is performed.
The system determines
the "due-date" automatically form an accounts
receivable terms code in the Accounts Receivable Master file.
This "due-date" is used to maintain proper aging of the
Accounts Receivable transactions.
As payments are
received, the payment amount must be distributed to the
appropriate open documents and entered into the system. Numerous
transaction codes may be used to control the cash and
miscellaneous adjustments.
PTD-DOC-CODE Register,
PTD A/R Register, Detailed and Summary Aging Reports may be
produced on an as required basis throughout the period.
A statement cycle code
is assigned to each Accounts Receivable account to regulate the
frequency of statement printing. This feature provides proper
control of daily, weekly, monthly, etc. account types.
A class code may be
assigned to each Accounts Receivable account to allow segregation
of report printing; such as, credit card accounts, corporate
accounts, group accounts, etc.
The Accounts Receivable
system has routines to automatically generate "fixed
charges" (e.g. club memberships, fees, monthly dues, locker
rentals, etc.) and post them to the appropriate customer master
record. Each customer master record can have up to five different
charges generated. The auto generation of fixed charges
alleviates the operator from having to post all those charges
individually to each customer master record.
Further A/R
information is available in City
Ledger
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