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CSS Hotel Back Office Accounting

CSS Hotel Systems has been offering a complete suite of Hotel Accounting solutions since the '70's.  

A business engaged in the operation, management and ownership of hotels requires a great deal of up to the minute financial and statistical information. Because of this requirement, the volume of information to be processed is high.Hotel Accounting solutions since the '70's

It is not uncommon to have 20 vendor invoices being paid by one check to a vendor. Many deliveries must be paid upon receipt of goods and require the hotel to write hand checks.

The use of part time employees and high turnover rate of employees in the hospitality industry creates specialized needs within the payroll system. Proper handling of voluntary tips, working across multiple department/job classifications, tip shortfall accruals and vacation accruals are required.

Financial Reporting functions generally require departmental statements, property statements and possibly, partnership or corporate financial statements. In hotels, statistical information such as room statistics, food and beverage covers, payroll hours, and source of business are required to provide management with tools for analyzing their operational profitability. These "statistics" are an integral part of the CSS Daily Report, Payroll and Financial Statement Systems.

The CSS Back Office Accounting Systems are designed to meet these needs of hotels and their management companies. The functions of the Accounts Payable, Daily Report, Fixed Assets, Payroll, General Ledger and Financial Statements are provided. All programs integrate directly to the General Ledger System, thus alleviating the necessity of redundant data entry.

Two versions of the system are available. The Full Back Office Accounting System is a complete set of back office functions designed to be operated at the property location and handle all general accounting needs. 

The Limited Back Office Accounting System has a modified set of back office functions allowing a staff member at a small property to key accounting data, Accounts Payable, Payroll Time Sheets, into the System and then transmit the data to a management site operating the CSS Corporate Accounting System for processing and printing of checks. All transmitted data can be verified by corporate staff prior to updating the company account in the Corporate System.

Full Back Office Accounting Modules

Limited Back Office Accounting Modules

Data Transmission
Each hotel in the managed group operating a CSS Full or Limited Back Office can transmit all updated data, Daily Report, Accounts Payable, Payroll, etc. to the CSS Corporate Accounting System. Once reviewed by a corporate staff member, all data for that hotel is updated in the Corporate System.  

This is a two way data transmission.  Data pertinent to the hotel that has been updated by corporate is also transmitted back to the property to keep Accounting Systems synchronized. If, for example, Corporate is processing A/P for a Limited Back Office Accounting site, the site System is updated as invoices are paid by Corporate.

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CSS Corporate Offices - McKinney, Texas
Phone 972.548.9721  Fax 972.548.1981
Information in this document is subject to change without notice.