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The Accounts Receivable
programs use the open item method to perform customer charges
tracking and customer statement printing.
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Auto interface
of charges from front desk
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Interactive
cash and miscellaneous transaction entry
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Statements -
all or selectively
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Reports
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Interface to
Daily Report system
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Auto-generation
of recurring charges
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Approve Front
Office Guest accounts ( Reservations/Folios ) for
direct bill
Folio invoices are
generated by the Night Audit routines and posted to the Accounts
Receivable detail file. Manual invoice posting routines are
provided for corrections and rebilling requirements.
Open invoices are
retained for reports and inquiry until all the transaction
amounts for an invoice are equal to zero (paid off) and the purge
paid items routine is performed.
The system determines
the "due-date" automatically form an accounts
receivable terms code in the Accounts Receivable master file.
This "due-date" is used to maintain proper aging of the
Accounts Receivable transactions.
As payments are
received, the payment amount must be distributed to the
appropriate open documents and entered into the system.
During night audit, all
transactions posted that day will be used to generate Accounts
Receivable entries to the Daily Report System.
PTD Document Code
Register, PTD A/R Register, Detailed and Summary Aging Reports
may be produced on an as required basis throughout the period.
A class code may be
assigned to each Accounts Receivable account to allow segregation
of report printing; such as, credit card accounts, corporate
accounts, group accounts, etc.
The Accounts Receivable
system has routines to automatically generate "fixed
charges" (e.g. club memberships, fees, monthly dues, locker
rentals, etc.) and post them to the appropriate customer master
record.
All reservations and/or
folios in the Front Office System must have accounting approval
before the account may be settled with a Direct Bill payment
method.
Further Information on
Accounts Receivable - Back Office
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