The CSS DAILY REPORT SYSTEM is designed to provide General Ledger and Statistic Ledger analysis information for hotels and restaurants/clubs. Transactions are captured for revenues, miscellaneous expenses (which may be processed through Paid-Outs), sub-ledgers’ activity and balances, (Guest, Advance Deposits and Accounts Receivable), payments (cash, credit cards, script, gift certificates, etc.), travel agent commissions activity (commissions payable, commission expense, pre-deducted commissions, checks written).

The General Ledger and Statistic Ledger Master files are used for editing of daily report detail entries. These detail transactions are used throughout the period to generate Daily Reports.

These detail records are posted automatically to the daily report files by the Night Audit Closing routine if the CSS Front Office System is installed. For users who do not have the CSS Front Office System installed, manual entry/edit routines are provided to enter the daily transactions. The manual routines can also be utilized to make adjustments to daily detail transactions that were posted automatically by the Front Office System.

The Daily Report compares the current date and period-to-date activity to budget and last-year activity. There are four different printing formats for the Daily report the operator may select.

The printing of the Daily Reports are driven by a data file created and maintained by the user. A high degree of flexibility is provided in the generation of these reports. The user has control over what is printed in the line descriptions, the amount fields, when totals are to print, and what values are to be used as a division in the development of percentages.

All detail transactions contain the day of the week, daily report date, and posted date. All programs select the proper records (based on Daily Report date) for development of reports.

By setting the daily Report date to a previous date within the accounting period, it is possible to rerun all reports for that prior date. This feature is used by the accounting department on weekends and holidays. Certain types of information required for complete daily report generation are not available to the night auditor or on weekends when the accounting department is closed (cashier over/shorts, etc.).

Preliminary reports may be run for each day; and when the information required is available, the Daily Report date may be set back to the incomplete day, data may be entered, and the finalized reports may be run.

The Corporate Accounting System includes a Consolidated Daily Report which enables Daily Report data transmitted from each of the hotels to be consolidated into a Consolidated Daily Report each morning.

For further information see: DAILY REPORT - FRONT OFFICE DETAIL