The CSS GENERAL LEDGER SYSTEM is designed to perform complete General Ledger accounting and financial statement reporting. Routines for processing statistics are also provided in a STATISTICAL LEDGER. The Statistical Ledger offers many of the same functions for statistical figures as the General Ledger does for monetary figures. Typical figures tracked would be Occupancy, Market Types, Restaurant Covers (by restaurant and/or meal period), however, the System is user defined to track any statistic you choose, the weather for instance. These statistics may be used in the generation of financial statements along with the General Ledger detail.

This system has the capability of handling a wide variety of financial statement requirements with no program modifications. This is accomplished by the use of user defined header files which are processed by the financial statement writers to print the financial statement. This technique provides complete independence from account numbering restrictions. Most existing chart of accounts may be used by the system with no modifications. If the Corporate Accounting System is installed, consolidated financial statements for corporate divisions may be generated even though the divisions have different account numbering schemes.

The system supports the processing of multiple companies, divisions and departments. Fiscal accounting periods may be different for each company.

Budget/Re-forecast
The General Ledger provides routines for entering and maintaining budget information. These budgets are used by the financial statement writers for comparison to actual period amounts. These routines also provide a system for entering and maintaining a next year’s budget. The next budget routine allows processing of a new budget for next year without affecting the existing budget for the current year.

A Forecast file is available for use in re-forecasting the original budget figures without affecting the original budget. One of the profit and loss print formats compares Actual/Budget/Forecast.

Re-forecast/Last Year
Last year’s figures are carried by the General Ledger System for financial statement comparison to actual and budget.

Detail Transaction Entry
Detail transactions are processed through an edit program for insuring proper coding and balancing. Any errors detected in the edit routine will prevent that batch from being posted to the permanent files.

Several time saving functions are provided in the entry routines:

Journal entries which are made every period ( depreciation, amortizations, bank reconciliation) may be created as Recurring Journal Entries. Each period the operator will review these entries and make the necessary adjustments to the dollar amounts, delete and/or add entries as required.

Automatic reversing accrual entries may be processed. As this entry is posted, a reversing entry will be generated for the same account in the next accounting period.

The capability to automatically distribute predetermined General Ledger account activity is also provided.

Adjustments to prior fiscal beginning balances or adjustments to prior months in this fiscal year may be processed. These entries will affect the current year to date balances, but will not affect the current activity. These adjustment transactions will appear on the trial balance and General Ledger listing for audit purposes.

Reports - Standard:

• Chart of Accounts
  

• Trial Balance
  

• General Ledger
  

• Journal Register
  

• Detail Transaction List
  

• Year-To-Date General Ledger
  

• Auditors Trial Balance

Numerous financial statement report writers are provided:

• Balance Sheets
  

• Profit and Loss Statements - 20+ Variations
  

• Next Budget
  

• Budget Worksheets
  

• Current Forecast

These report writers are driven by data files that are created and maintained by the user. A high degree of flexibility is provided in the generation of these statements. The user has control over what is printed in the line descriptions, the amount fields, when to print totals and what values are to be used as a divisor in developing the percentages.

The same General Ledger accounts may be used more than once in these retrieval routines and the numerical contents of an account may be added or subtracted in developing totals.

Programs are provided to enable reprinting of prior period ( current fiscal ) financial statements.

All detail records processed through the General Ledger are saved in a history file at month-end close. These history records are used to produce the year to date General Ledger listing.

General Ledger transactions from the Accounts Payable, Daily Report, and Payroll systems may be posted for new periods even though the current period being processed by the General Ledger system is not the same. This allows these applications to proceed with the new period’s processing without having closed the current General Ledger period.