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The
Hotel Group
Management programs provide routines to perform the following functions:
The Group
Master functions provide for the original entry of group related
information to the group files. The group information can consist
of: master information, quoted group rates and room type
blocking.
A
Group
Master may be set up for a Group, Tour
Operator, Wholesaler or Corporate Account to set rates, room
blocks and date ranges. The system will handle each
appropriately: as group block or individual arrival. A Corporate Account,
for example, can be set up to accumulate individual stays
over the period of a year at a special rate.
Group Reservations
allows you to book Primary Arrival and Departure plus First
Arrive and Last Depart. Your hotel can then market to attendees to arrive
before, or stay after, the primary group dates at a
favorable rate other than the group rates.
The System allows the
marketing department to set up Direct Bill (A/R) Accounts and
Billing folios. A billing folio is a folio that is activated to
post function charges for a specific group. This folio is not
checked into a room but is handled in a special manner through
the transaction posting and check out routine in the front desk
system. The billing folio does not have to be checked out at the same time
the group checks out allowing all charges (F&B, Audio
Visual) to be posted prior to checking out the billing
folio.
If the
billing folio is
to be direct billed at check out, the folio may be set to
transfer to the proper Direct Bill (A/R) account.
The transaction routing
routine is provided to redirect specific charges from folios for
group members to the group's billing folio. This routing function may also
be used to redirect charges from one individuals folio to
another. The charges that are redirected will reflect what
account they came from.
The routing of
attendee charges to the group's billing folio may be set to
occur as they are posted or to route at check-out time. The hotel can then
avoid the problem of having incorrect charges posted to the
billing folio. Utilization of
transaction routing precludes the necessity of having a room and
tax folio and incidentals folios for guests that are part of a
group picking up certain charges.
The
group master can have Special Requests set up that will
apply to all attendees. Notes can be attached to a
group master that will remain in history.
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