The Night Audit programs provide routines to perform the following functions:

• Automatic posting of room and tax charges

• System data file saves

• Front desk audit

• Food and beverage audit

• Printing of required reports

• Generate travel agent commissions

• Generate daily report transactions

• Closing the current day

The system is designed to provide maximum machine utilization for the front office operations. This utilization may even continue throughout the entire night. A short (most systems - 15 minutes) period of time is required to perform data file saves. This save requires that no functions (other than print a folio) be performed on the front office system. Once completed, the front office system will be available to perform all normal functions required to serve the guest. This short period may be performed immediately after night audit room and tax posting. The front office functions will be working on the next day’s business while the night audit function may continue (if necessary) into the next morning.

The Night Audit is centered around detail reports listing all transactions posted this day. The daily transactions are analyzed and listed in logical order for auditing ease.

If food and beverage is not interfaced through a point-of-sale system, routines are provided to post food and beverage revenue and settlement breakdowns to a house folio.  These house folio postings will not effect the Guest Ledger but directly post to the Daily Report and Statistic System.  During night audit processing, appropriate information is transferred into the back office accounting system and into guest history files. 

At the completion of the night audit, a series of general information and management control reports is printed in preparation for the next day’s business.