The CSS PAYROLL SYSTEM is designed to pay hourly and salaried hotel employees on any standard payroll frequency. Employee earnings and employer tax and expense information is captured and posted directly to the General Ledger System if installed.

The Payroll (Limited) module found in the Limited Back Office Accounting System allows a clerk at the hotel to enter payroll hours then transmit the data to the CSS Corporate Accounting System operating at the Corporate Office for processing of the payroll. This is a two way data transmission.  Data pertinent to the hotel that has been updated by corporate is also transmitted back to the property to keep Accounting Systems synchronized. If, for example, Corporate is processing Payroll for a Limited Back Office Accounting site, the site System is updated as Payroll Checks are cut at Corporate.

Earnings and Hours
To allow paying an employee different rates and/or splitting earnings and hours between different departments and jobs, an employee may be paid up to six different department/job rate combinations each pay period.

The employee master record can contain up to four standard department/job rates may be entered or overridden and up to tow additional entries per employee may be coded on the payroll worksheet.

Standard earnings
regular, overtime, vacation, sick, holiday, funeral and jury

Other earnings
banquet tips, reported tips and other user definable codes (C-I-L-P-R-U-X-Y-Z)

Non taxable earnings
user definable codes (C-I-L-P-R-U-X-Y-Z)

Overtime earnings may be computed at half, straight, time and one-half, double, double and one-half, or triple premium.

Regular, Overtime, Vacation, Sick, and Holiday hours are captured in quarter and year to date fields in the employee master record. These fields may be used for additional systems to support Vacation, Sick, and Holiday reporting.

Meal allowance is computed by the hours worked times an hourly rate. Up to 9 different rates may be set to compute meals allowance for different departments/job classifications.

The system contains specialized routines for handling employer collected banquet tips, employee declared voluntary tips, tip shortfall, pension contribution, and cafeteria plan deductions.

Routines are provided to process hand and voided checks. All current reports will reflect those records to insure proper balance of Employee Master and General Ledger records.

Deductions - Standard
Each employee may have up to nine standard deductions active at any time. These deductions may be of four types:

R-Regular deduction which deducts the amount desired each pay period.

P-Percentage deduction which deducts an amount equal to a percentage of that pay period’s gross earnings.

H-Hourly deduction which deducts an amount per regular hours worked.

I-Hourly deduction which deducts an amount per regular and overtime hours worked.

These deductions are coded in the employee’s master record and are automatically deducted each pay period. These deductions may continue until removed from the employee record or they can be coded to cease automatically when a predetermined goal is reached.

Any of these deductions may be "turned off" for all employees for a given pay period by maintaining switches in the date record or they may be stopped or an amount changed for any given employee on the worksheet entry routine.

Deduction - Temporary
Up to six other "one time" deductions may be entered on the payroll worksheet. These deductions are user definable - codes (A-G-U-X-Y-Z).

Taxes
The systems provides for earned income credit, FICA, federal and state income taxes, and up to three local taxes.

Employer’s workers compensation, federal and state unemployment, and employer’s portion of FICA taxes are broken down by department for proper General Ledger account number allocation.

Additional personnel information such as: EEOC code, termination reasons, insurance plan, vacation, sick, and holiday hours are captured to provide data for future report generation.

An effective date and review date maintained by the user can be used to produce selective reporting for raises, insurance reviews, etc.

All tax tables, tax rates, and minimums that are generally variable are held in a user maintained control file. Being user maintained, no program changes will be required when these parameters change.

Each employee may be coded with an insurance policy type

(user defined) that produces a list for calculation of current period insurance premiums required. A waiting period in days may be entered in the insurance control record which will be compared to the employee’s hired date for use in generation of this report.

Vacation Accrual
The payroll system has the capabilities to accrue vacation hours and dollars on a payroll cycle as well as track the vacation hours taken and dollars paid. A vacation code is set up in the employee’s master record which represents a factor for "HOURS TO ACCRUE FOR EACH HOUR WORKED". Vacation hours and dollars will be accrued for every department/job classification for which hours are entered during a payroll cycle. During the finalization of a payroll cycle, the employees’ master records are updated with the vacation hours and dollars accrued. The vacation hours and dollars paid and accrued will be posted to the appropriated General Ledger and Statistical Ledger account number for each department/job classification. Also, the accrued-to-date vacation dollars will be adjusted to reflect the employees’ current rate of pay in the employees’ Payroll Master records as well as adjust the General Ledger vacation accrual account number.

During the finalization of each payroll, general ledger transactions are generated and posted to the general ledger system. If this payroll is the last payroll for this accounting period, the system may generate a partial payroll period’s accrual. This accrual will also reverse itself the next accounting period.

Inter-Company Transactions
If the Corporate Accounting System is installed, inter-company transactions can be generated and/or Accounts Receivable invoices can be created during the finalization of a payroll cycle. These inter-company transactions and/or invoices can be used to charge individual hotels or other companies for management employees’ salaries and benefits which are paid by another company.

Reports
Over 30 standard Payroll reports are available in the Payroll System.