1. 1099 preparation is started by listing all your vendors for review and deciding which should have 1099 forms. Begin this process by printing a 1099 LIST-BOMAP2, option #13. On the first pass, do not specify a code to get a complete listing of all vendors with 2006 activity. Review the list and mark each vendor who meets the current minimum dollar amount and other reporting requirements. Read the publications from the IRS to find those requirements. These publications can be downloaded from: http://www.irs.gov/pub/irs-pdf/i1099msc.pdf

2. Once you have determined which vendors require 1099 forms, you may need to maintain those vendor master records to add the appropriate 1099 code and the taxpayer ID. To do this, select the MAINTAIN VENDOR FILE (BOMAP3, option #1) and update as needed. 

The four applicable 1099 codes for most CSS Back Office customers are:

FORM 1099-MISC
7=Miscellaneous/non-employee compensation - prints in box 7 
1=Rents - prints in box 1
9=$5000+ direct sales of consumer products for resale - prints in box 9

FORM 1099-INT
I=Interest 

3. After making the above changes you should reprint the 1099 LIST, as necessary, to edit and verify the changes. From this point on when printing the 1099 LIST, you may want to select the 1099 code for each applicable group and the minimum dollar amount (key $600.00 as 60000). Since only one 1099 code can be specified per printing, it may be necessary to print multiple lists.

4. An additional maintenance function is available to designate invoices or partial invoices to be omitted from 1099 reporting. This option is found on BOMAP3-FILE MAINTENANCE menu, option #16: MAINTAIN VENDOR 1099 HISTORY. This routine allows the user to select a vendor and invoice number, then to enter a dollar amount (all or part of the invoice amount) that will be omitted from the 1099 totals.