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IMPORTANT
2006 W-2 and 1099
FORM
ORDERING INFORMATION
TO:
CONTROLLERS, ACCOUNTING MANAGERS and PAYROLL SUPERVISORS
CSS
Back
Office And Corporate Accounting Users
SUBJECT:
Ordering Tax Reporting Forms 2006 W-2 And 1099 Forms
This is essential information required by your hotel/company
to order 2006 tax forms to be printed from CSS HOTEL SYSTEMS
accounting software!
Please
forward or print this information and deliver it to your Hotel
Controller and Accounting Manager.
If
there are concerns or questions on this information, please call
Support at (505)535-2518 or (972)548-9721 immediately to clarify.
********************************************************************
Dear
Customer,
The
following pages contain information to assist you in
purchasing 2006 tax forms. Please read the entire letter before
ordering your W-2 and 1099 forms.
W-2
and 1099 forms have not changed from 2005, so no programming
changes are necessary. Nor
are there changes to the format for electronically filing
W-2 forms with the Social Security Administration.
However, the SSA no longer accept tapes or
diskettes. The
W-2 file in the MMREF format, which CSS Payroll software
produces, must be transmitted electronically for the 2006
tax year.
The changes
have been included in the Year End processing instructions
that have been E-mailed
to CSS Clients the first week of January 2007. The year end
processing instructions can also be accessed in their
entirety here on the CSS Web Site on the Customer
Base Information pages.
***
DO NOT proceed with any year end processing until you have
received the 2006 year end processing instructions letter.
If
you have any questions, please call Heidi Collings at
505-535-2518 or Scot Weeks at (972)548-9721.
To
make future communications for End
of Year processing more efficient, please send your e-mail
address (if you have one) to heidi-css@starband.net.
PURCHASING
W-2 AND 1099 FORMS
To
ensure the proper match of CSS programs to designated forms,
CSS has chosen to work with one forms company,
Inovar Packaging Group.
Forms may be purchased from Inovar Packaging Group by
contacting Bridget Parham at
1-800-848-4462, or e-mail them at bnelson@inovarpkg.com.
Inovar
Packaging Group will provide form samples at your request.
NOTE:
CSS IS NOT RESPONSIBLE TO MAKE YOUR FORMS FIT IF YOUR ORGANIZATION ORDERS FORMS FROM ANOTHER VENDOR. WE STRONGLY SUGGEST THAT YOU ORDER YOUR FORMS FROM
INOVAR PACKAGING GROUP TO AVOID
FORMATTING PROBLEMS OR CONFUSION.
The
following 1099 and W-2 formats have been chosen to produce
year 2006 W-2 and 1099 forms.
Supported 1099 Forms:
|
**
Laser Cut 1099-MISC Forms** |
| Item
Number |
Description |
| LMA |
Laser
cut 1099 Miscellaneous Federal Copy A |
| LMB |
Laser
cut 1099 Miscellaneous Recipient Copy B |
| LMC |
Laser
cut 1099 Miscellaneous Payer/State Copy C |
| LM2 |
Laser
cut 1099 Miscellaneous Recipient/State Copy
2 |
|
**Pre-packaged Laser Cut 1099-MISC Forms** |
| 95913 |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B & C |
| 95914 |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B, C & C |
| 95915 |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B, C, C & 2 |
| 95913E |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B & C, plus envelopes |
| 95914E |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B, C & C, plus envelopes |
| 95915E |
Pre-packaged above forms 50 sheets, 100 forms each of Copies A, B, C, C & 2, plus envelopes |
|
**
Continuous Feed 1099-MISC Forms for Impact
Printers** |
| T-M1 |
Continuous
Misc 1 part |
| TC-M2 |
Continuous
Misc 2 part |
| TC-M3 |
Continuous
Misc 3 part |
| TC-M4 |
Continuous
Misc 4 part |
| TC-M5 |
Continuous
Misc 5 part |
| PTM-M2 |
Magnetic
Media - Continuous Misc Mailer 2 part peel apart |
| PTM-M3 |
Continuous
Misc Mailer 3 part peel apart |
| PTM-M4 |
Continuous
Misc Mailer 4 part peel apart |
| TM-M3M |
Magnetic
Media - Continuous Misc Mailer 3 part |
| TM-M5 |
Continuous
Misc Mailer 5 part |
SUPPORTED
W-2 FORMS
Continuous Feed for Impact Printers:
| Form
Number |
Description |
|
**
Forms for Optical Scanner (not filing on Magnetic
Media)** |
| X17 |
W-2
Continuous 4 part |
| X18 |
W-2
Continuous 6 part |
| X28 |
W-2
Continuous 8 part |
| X13 |
Twin
Sets 3 part (Employer) Copies A, 1, D |
| X13A |
Twin
Sets 3 part (Employee) Copies B, C, 2 |
| X14 |
Twin
Sets 4 part (Employer) Copies A, 1, 1, D |
| X14A |
Twin
Sets 4 part (Employee) Copies B, C, 2, 2 |
|
**
Forms to be used if filing on Magnetic Media ** |
| X31 |
3
part - Employer copy 1 or D, Employee copies B and C |
| X41 |
4
part - Employer copy 1 or D, Employee copies B, C
and 2 |
| X51 |
5
part - Employer copy 1 or D, Employee copies B, C, 2
and 2 |
| X61 |
6
part - Employer 2 copies of 1 or D, Employee copies
B, C, 2 and 2 |
Laser Cut W-2 Forms:
|
Form
Number
50 quantity |
Form
Number
500 quantity |
Description |
| LW2A |
LW2A500 |
Laser
W2 Copy A - Employer Federal |
| LW2D1 |
LW2D1500 |
Laser
W2 Copy 1 State/Local, or copy D Employer |
| LW2B |
LW2B500 |
Laser
W2 Copy B Employee Federal |
| LW2C |
LW2C500 |
Laser
W2 Copy C Employees record |
| LW22 |
LW22500 |
Laser
W2 Copy 2 Employee State/Local/City |
| L4UP |
L4UP500 |
Laser
W2 4-up - Employee's copies B, C, 2 & 2 combined |
| DW4S |
|
Envelopes
for L4UP |
Pre-packaged Laser Cut W-2 Forms:
Item
Number |
Description |
| 95214 |
Pre-packaged
above forms 50 each of Copies A, B, C, D |
| 95216 |
Pre-packaged
above forms 50 each of Copies A, B, C, D, 1, 2 |
| 95218 |
Pre-packaged
above forms 50 each of Copies A, B, C, D, 1,
100 each of copies 1 and 2 |
| 95214E |
Pre-packaged
above forms 50 each of Copies A, B, C, D
Plus 100 DWL envelopes |
| 95216E |
Pre-packaged
above forms 50 each of Copies A, B, C, D, 1, 2
Plus
100 DWL envelopes |
| 95218E |
Pre-packaged
above forms 50 each of Copies A, B, C, D, 1,
100 each of copies 1 and 2 Plus 100 DWL
envelopes |
ELECTRONIC
FILING of TAX Forms
Employers
filing 250 or more of the Form W-2 will be required to file
Copy A electronically via internet with SSA program
Business Services Online or BSO.
BSO is a suite of applications enabling organizations
and authorized individuals to conduct business with, and
submit confidential information to, the Social Security
Administration. You must be registered to use any service
included in BSO. See website to register and for further
information: http://www.socialsecurity.gov/bso/bsowelcome.htm
Note
also, that this option offers the later filing deadline of
April 2, 2007.
REMEMBER:
DISKETTES AND TAPES ARE NO LONGER ACCEPTED.
If you have any additional questions please feel free to contact us:
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