Ordering W-2 & 1099 Tax Forms

The following information is for CSS customers who use CSS DOS-based legacy systems.  This information does not apply to customers who use CSS Windows-based products.

This information is for controllers, accounting managers, and payroll supervisors using the CSS Back Office and Corporate Accounting DOS-based legacy systems.

Ordering Tax Reporting Forms W-2 And 1099 Forms

This is essential information required by your hotel/company to order tax forms to be printed from CSS Hotel Systems accounting software!  The following information is here to assist you in purchasing W-2 & 1099 tax forms. Please read this information in its entirety before ordering your W-2 and 1099 forms.

Please deliver this information to your property controller and accounting manager.

If you have any concerns or questions regarding this information, please call CSS Support at (972) 548-9721 immediately to clarify.

Important Note:  The Social Security Administration (SSA) no longer accepts tapes or diskettes.  The W-2 file in the MMREF format, which CSS Payroll software produces, must be transmitted electronically for the tax year.  The changes have been included in the Year End Checklist Instructions. 

DO NOT proceed with any year-end processing until you have received the year-end processing instructions from CSS Hotel Systems.

If you have any questions, please call CSS Support (972) 548-9721.

To make future communications for End of Year processing more efficient, please send your e-mail address to CSS Hotel Systems.

Purchasing W-2 & 1099 Forms

To ensure the proper match of CSS programs to designated forms, CSS has chosen to work with one forms company, Inovar Packaging Group.  Forms may be purchased from Inovar Packaging Group, 1-800-848-4462.  Inovar Packaging Group will provide form samples at your request.

Important Note:  CSS Hotel Systems is not responsible for making your forms fit if your organization orders forms from another vendor.  We strongly advise you to order your forms from Inovar Packaging Group to avoid formatting problems or confusion.

The following 1099 and W-2 formats have been chosen to produce W-2 and 1099 forms. 

Supported 1099 Forms

	** Laser Cut 1099-MISC Forms**
Item Number	Description
LMA	Laser cut – 1099 Miscellaneous – Federal Copy A
LMB	Laser cut – 1099 Miscellaneous – Recipient Copy B
LMC	Laser cut – 1099 Miscellaneous – Payer/State Copy C
LM2	Laser cut – 1099 Miscellaneous – Recipient/State Copy 2
	**Pre-packaged Laser Cut 1099-MISC Forms**
95913	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B & C
95914	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B, C & C
95915	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B, C, C & 2
95913E	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B & C, plus envelopes
95914E	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B, C & C, plus envelopes
95915E	Pre-packaged above forms – 50 sheets, 100 forms each of Copies A, B, C, C & 2, plus envelopes
	** Continuous Feed 1099-MISC Forms for Impact Printers**
T-M1	Continuous Misc – 1 part
TC-M2	Continuous Misc – 2 part
TC-M3	Continuous Misc – 3 part
TC-M4	Continuous Misc – 4 part
TC-M5	Continuous Misc – 5 part
PTM-M2	Magnetic Media - Continuous Misc Mailer – 2 part peel apart
PTM-M3	Continuous Misc Mailer – 3 part peel apart
PTM-M4	Continuous Misc Mailer – 4 part peel apart
TM-M3M	Magnetic Media - Continuous Misc Mailer– 3 part
TM-M5	Continuous Misc Mailer – 5 part

 

Supported W-2 Forms

Continuous feed for impact printers: 

Form Number	Description
	** Forms for Optical Scanner (not filing on Magnetic Media)**
X17	W-2 Continuous 4 part
X18	W-2 Continuous 6 part
X28	W-2 Continuous 8 part
X13	Twin Sets 3 part (Employer) Copies A, 1, D
X13A	Twin Sets 3 part (Employee) Copies B, C, 2
X14	Twin Sets 4 part (Employer) Copies A, 1, 1, D
X14A	Twin Sets 4 part (Employee) Copies B, C, 2, 2
	** Forms to be used if filing on Magnetic Media **
X31	3 part - Employer copy 1 or D, Employee copies B and C
X41	4 part - Employer copy 1 or D, Employee copies B, C and 2
X51	5 part - Employer copy 1 or D, Employee copies B, C, 2 and 2
X61	6 part - Employer 2 copies of 1 or D, Employee copies B, C, 2 and 2

 

Laser Cut W-2 Forms:

Form Number 50 quantity	Form Number 500 quantity	Description
LW2A	LW2A500	Laser W2 Copy A - Employer Federal
LW2D1	LW2D1500	Laser W2 Copy 1 – State/Local, or copy D Employer
LW2B	LW2B500	Laser W2 Copy B – Employee Federal
LW2C	LW2C500	Laser W2 Copy C – Employee’s record
LW22	LW22500	Laser W2 Copy 2 – Employee State/Local/City
L4UP	L4UP500	Laser W2 4-up - Employee's copies B, C, 2 & 2 combined
DW4S		Envelopes for L4UP

 

 

Pre-packaged Laser Cut W-2 Forms: 

Item  Number	Description
95214	Pre-packaged above forms – 50 each of Copies A, B, C, D
95216	Pre-packaged above forms – 50 each of Copies A, B, C, D, 1, 2
95218	Pre-packaged above forms – 50 each of Copies A, B, C, D, 1,  100 each of copies 1 and 2
95214E	Pre-packaged above forms – 50 each of Copies A, B, C, D  Plus 100 DWL envelopes
95216E	Pre-packaged above forms – 50 each of Copies A, B, C, D, 1, 2 Plus 100 DWL envelopes
95218E	Pre-packaged above forms – 50 each of Copies A, B, C, D, 1,  100 each of copies 1 and 2 – Plus 100 DWL envelopes

 

Electronic Filing of Tax Forms

Employers filing 250 or more of the Form W-2 will be required to file Copy A electronically via internet with SSA program "Business Services Online" or BSO.  BSO is a suite of applications enabling organizations and authorized individuals to conduct business with, and submit confidential information to, the Social Security Administration.  You must be registered to use any service included in BSO.

See SSA website to register and get further information:  http//www.socialsecurity.gov/bso/bsowelcome.htm.

Remember:  Diskettes and tapes are no longer accepted.

If you have additional questions, please feel free to contact us.

 

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